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System Access Review

Georgia Southern regularly reviews access to its sensitive systems. System Access Review, a semi-annual audit, is conducted in order to remain in compliance with the University System of Georgia’s Data Access Policy (USG IT Handbook, 9.4.1). In keeping with this policy, ITS performs System Access Review for Banner, PeopleSoft Financials, and Touchnet. Keep reading to learn more about how to complete this process.


The Access Review Process

During access review, supervisors will have an opportunity to review the access that their direct reports have to Georgia Southern’s sensitive systems. If that access is necessary for the employees to perform their jobs, the supervisor can “approve” the access and it will be retained until the next review process takes place. However, if this access is no longer needed, supervisors can “deny” the access and it will be removed.

Completing System Access Review

Follow the steps below or download our more detailed instructions to complete System Access Review:

  1. In Internet Explorer, navigate to the System Access Review Site and click “My Pending Employees”.
  2. Review access for Pending Employees in each table, selecting “approve” or “deny” according the access levels needed.
  3. Click “Save” under the links menu to save your work.
  4. Review your work on the “My Completed Employees” screen.

Download Instructions

Editing Submissions in System Access Review

Follow the steps below or download our more detailed instructions to complete Editing Completed Employees in System Access Review:

  1. From the System Access Review home screen, click “My Completed Employees” in the links menu.
  2. On the “My Completed Employees” screen, click the row you wish to edit, then select the “Edit Item” button in the toolbar.
  3. In the edit screen, edit the “Access Status” field and then click “Save.”
  4. Be sure to check your work on the “My Completed Employees” screen.

Download Instructions

Class & Role Definitions

The level of access for sensitive systems are classified in “classes” in Banner and “roles” in both PeopleSoft Financials and Touchnet. These classes and roles are documenting in the tables on the SAR site along with descriptions. Keep reading to learn more about these access levels.

All Banner Classes
A “class” is a set of rules that provides access to certain information. Use the class description field in the Banner Access Review Table to determine whether or not an employee should have access to this information to perform their job duties.

A list of roles is available on the FAQ section of the SAR Sharepoint site.

BOR PeopleSoft User | BOR_FN_ADMIN_Reporting | ReportSuperUser
These are default roles assigned to staff members in order to give them access to submit Travel & Expense statements. Even if an employee does not need access to PeopleSoft to complete their job duties, they may need this access in order to submit Travel & Expense statements.

All Other Roles
For all other roles, use the description field in the PeopleSoft Access Review table to determine whether or not the employee needs access to the information.

A complete list of PeopleSoft Financials roles is available on the FAQ section of the SAR Sharepoint site.

All Touchnet Roles
For all Touchnet roles, use the description field in the PeopleSoft Access Review table to determine whether or not the employee needs access to the information.

A complete list of Touchnet roles is available on the FAQ section of the SAR Sharepoint site.


Completing System Access Review can be complicated. Our MyTech Support representatives are happy to help you complete this process. Please contact us by calling (912) 478-2287 or by using any of our other contact methods.

Last updated: 10/1/2019