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Reservation & Event Scheduling

Reserving Event Spaces

Need to book a space for an event on campus? Georgia Southern utilizes the 25Live event scheduling system for room reservations and event scheduling. This tool allows you to find spaces that meet your needs in academic spaces on all three of our campuses. Our comprehensive scheduling system allows you to search for rooms by capacity, layout, or features. Keep reading to learn more about the 25Live system.

Accessing the System

We’ve included the 25Live system in your MyGeorgiaSouthern portal, so accessing this resource is easy and convenient. Choose the “Reserve a Room” link in the Events and Planning tile in the portal for single-sign-on access to 25Live and there’s no need to re-enter your credentials to begin scheduling. Alternatively, you can navigate to Events.GeorgiaSouthern.edu and use your MyGS credentials to sign in. Access 25Live to request, schedule, or approve events.

Scheduling an Event

If you’d like to reserve an event or meeting space on any of the three campuses, you can request a reservation through the 25Live system. Your request to use the space will need to be confirmed by the space approver for the area. Have questions about how to request a space in 25Live for yourself or someone else? Use our event request guide below.

Schedule Requestor Guide

Approving an Event

Space approvers are individuals designated to manage and approve the use of those event spaces assigned to them. When a scheduling request is submitted in 25Live, it is received and evaluated by the space approver(s) for that area. Space approvers will either confirm or deny use of the space based on availability of the space requested.

Space Approver Guide

Are you a space approver for your department or an event space? Please contact us for more information and training on use of the 25Live system. Our MyTech Support representatives will help you set up a training session.

Approving a Student Organization Request

Student organization advisors are full-time faculty or staff members serving as advisors to recognized student clubs or organizations, including those groups affiliated with the Student Government Association and the Panhellenic Association. These individuals evaluate and grant or deny scheduling requests from student organizations. The student organization advisor does not give approval for use of space–this responsibility lies with the Space approver.

Student Organization Advisor Guide

Are you an advisor for a student organization who needs more information on how to approve student scheduling requests? Please contact us for more information and training on use of the 25Live system. Our MyTech Support representatives will help you set up a training session.

Coordinating Classroom Space

The Registrar Classroom Coordinators are individuals designated by the Registrar’s Office to synchronize Banner classroom schedules with 25Live, identify discrepancies, and resolve them by working with schedulers in academic departments.

Classroom Coordinator Guide

Are you classroom coordinator in the Registrar’s Office who needs more information on how to use 25Live? Please contact us for more information and training on use of the 25Live system. Our MyTech Support representatives will help you set up a training session.

Need help with the 25Live system or have questions about other technology resources? Our MyTech Support representatives are happy to help. Call us at (912) 478-2287 or use one of our other contact methods.

Last updated: 5/2/2018