ITS

System Access Review

Frequently Asked Questions

 

General
  • Make sure to use Internet Explorer 11 to access the review.
  • Do not use a MAC to access the review.

 

Who do I contact if I have questions or need assistance?

Your technical support representative that services your office will be glad to help you with any questions you may have about this process.
Academic Affairs – Ashlea Anderson
Advancement – Jill Gerig
Business and Finance – Tim Stahl
SAEM – Ted Williams
Information Systems – Ryan Richardson

How do I access the Review Site?

  • Using Internet Explorer, go to the Access Review Site: (http://forms.georgiasouthern.edu/itforms/sar/)
  • Once you are at the review site, you should see a listing of employees that you supervise and the classes that they are members of.
  • Review each employee and their associated class for correct membership.
  • If the class is needed for the employee’s job function, mark the drop down Access Status as approved.
  • If the class is not needed for the employee’s job function, mark the drop down Access Status as denied.
  • When you finish reviewing, click the Finish link on the right hand side of the page and log out of SharePoint.

What is a class?

A class is a set of rules that provide access to certain information. This could include access to names, birth dates, Social Security Numbers, etc. The description field for each class gives a general description of what kind of access the class provides.

How do I remove access to a class?

This is done automatically when you select the deny option for the employee. An automatic email will be generated to Accounts Management to remove the specific class from the employee.

How do I confirm I’ve completed my review of all my employees?

Click on ‘My Completed Employees’ under the ‘Links’ menu on the right side of the form

One (or more) of my employees is not in my review list.

The supervisor information is pulled from ADP. To request changes go to http://jobs.georgiasouthern.edu/adp/managerchange or contact Human Resources at adp@georgiasouthern.edu.  Please have Human Resources notify accounts@georgiasouthern.edu of any changes, so we can update the file.

One (or more) of the employees in my list are not under my supervision.

The supervisor information is pulled from ADP. To request changes go to http://jobs.georgiasouthern.edu/adp/managerchange or contact Human Resources at adp@georgiasouthern.edu. Please have Human Resources notify accounts@georgiasouthern.edu of any changes, so we can update the file.

Do I have to complete this in one sitting?

No, you will have 30 days to complete the review.

ADP

How do I change / remove the SSN View class.

You cannot remove this class. The class sets how an employee sees social security numbers in the Ev5 system. You must have one of the following:

  • Hide (XXX-XX-XXXX)
  • Mask (XXX-XX-1234)
  • Show (123-45-6789)

I have an employee that I supervise who approves timecards. However, they are not listed.

This review only covers employees who access the system directly (such as PPGRA, payroll, or HR), not to eTime. Employees who review or approve time will not show up in this review.

Who do I contact if I have a question/problem with ADP?

Contact Human Resources at adp@georgiasouthern.edu.

Banner

My employee shows as having Banner classes but the employment status shows the employee is terminated, what do I do?

Because the information pulled from Banner is a snapshot in time the information shown may not be in the same state as it is today. You still must review all access that shows for your employee. If that access is correct then mark it as approved, if it is not correct then follow the instructions above.


What happens if I remove the ALL_BAN_USERS class?

By removing this class from the user, the user will no longer be able to access Banner, AppsXtender, or Business Objects.


What happens if I remove the GSU_JOBSUB_C class?

By removing this class from the user, the user will no longer be able to run or print from Banner Job Submissions.

What if a class is removed by mistake?

If you have not completed the review, go back to the row and change Denied to Approved.

If you have hit complete, have your ADP Manager send an email to accounts@georgiasouthern.edu to have the account re-instated.

 

Banner Account Status – what does this mean?

Each employee has an account status in Banner. Most accounts will have an OPEN status, meaning that the account is open and is usable. There are a few other status that may show up beside an employee. This is the state of the account in Banner at the time the information was pulled. All of these statuses still mean the account has access to Banner through the listed classes so they still need to be reviewed. Below is a list of the status and their respective definitions.

  • OPEN – The Banner account is open and able to be used for listed classes
  • EXPIRED – The password expired and the grace period is over.
  • EXPIRED(GRACE) – The password expired but still within grace period.
  • LOCKED(TIMED) – Too many attempts with incorrect password.
  • EXPIRED & LOCKED(TIMED) – Combination of the above.
  • EXPIRED(GRACE) & LOCKED(TIMED) – Combination of the above.
  • EXPIRED & LOCKED – Expired password and the account is disabled but still has Banner classes assigned to account.
  • EXPIRED(GRACE) & LOCKED – Expired password and the account is disabled but still has Banner classes assigned to account.


Who do I contact if I have questions or need assistance?

Your technical support representative that services your office will be glad to help you with any questions you may have about this process.
Academic Affairs – Ashlea Anderson
Advancement – Jill Gerig
Business and Finance – Tim Stahl
SAEM – Ted Williams
Information Systems – Ryan Richardson
PeopleSoft/ePro

One of my employees only has the “BOR PeopleSoft User” class, but they do not access PeopleSoft or ePro.

Users were given the “BOR PeopleSoft User” class in order to be added as a Budget Manager. This is the only role required and is requested on behalf of the department by Financial Accounting. If this employee’s job function no longer request them to be a Budget Manager, mark the Access Status as denied.

I see more roles than I requested. Why is that?

When requesting ePro “Requester” or ePro “Approver” access, there is a set group of classes that are needed. Some classes are required for both “Requesters” and “Approvers”. Each class is only added once.

For Requesters

  • BOR PeopleSoft User
  • BOR_AD_HOC_APPROVE
  • BOR_CAT_Requester
  • BOR_EP_INQUIRY
  • BOR_EP_MAINT_REQ_SCI_YE_CUTOFF
  • BOR_EP_REQUESTER
  • BOR_PO_RECV_EPRO

For Approvers

  • BOR PeopleSoft User
  • BOR_AD_HOC_APPROVE
  • BOR_CAT_Requester
  • BOR_EP_INQUIRY
  • BOR_EP_MAINT_REQ_SCI_YE_CUTOFF
  • BOR_EP_RA_CHANGEDISTR
  • BOR_EP_RA_CHANGEHDR
  • BOR_EP_RA_CHANGELINE
  • BOR_EP_REQ_APPROVE

Who do I contact if I have a question/problem with PeopleSoft/ePro?

Contact VPBF – IT at bfaccounts@georgiasouthern.edu

Last updated: 10/23/2017

ITS Accounts • PO Box 8136 Statesboro, GA 30460 • accounts@georgiasouthern.edu